PDF to ERP in seconds.
Each field is read with a confidence score, checked against the purchase order and goods receipt, and posted as a draft. The one thing that looks wrong goes to a person. Press “Process invoice”.
Date 28.10.2026
Due 27.11.2026
| Description | Qty | Unit € | Amount € |
|---|---|---|---|
| Bearing 6204-2RS | 200 | 3.10 | 620.00 |
| Steel shaft Ø20 × 300 | 120 | 18.50 | 2,220.00 |
| Hex bolt M8 × 40 | 5,000 | 0.18 | 900.00 |
| Freight & handling | 1 | 1,080.00 | 1,080.00 |
The inbox, sorted.
Every email is labelled, routed to the right person or system and answered in draft, with the order and customer history already looked up. Press “Process inbox”.
Seven ways to save time.
Each is scoped as a pilot with an agreed success metric, connected to your ERP, CRM, Microsoft 365 or Google Workspace, with approval steps wherever money or customers are involved.
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Invoices & accounts payable
Invoices by email, PDF, scan or e-invoice are read, validated, matched to purchase order and goods receipt, coded and posted to your ERP. Your team handles only the exceptions.
- Typical target
- 70–85% less manual entry, invoice cycle from days to hours
- Works with
- SAP Business One, Dynamics, Odoo, Rivilė, Excel
- Time to pilot
- 4–6 weeks
- How it works
- OCR and a language model read header and line data from any layout. Rules then check VAT, totals, duplicates and any change of supplier bank details, and a three-way match runs against the purchase order and goods receipt.
- What we measure
- Straight-through rate (the share posted with no human touch), cost per invoice and days to pay.
- The problem
- Hundreds of invoices a month typed in by hand: errors, late payments, missed discounts and a month-end crunch.
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Sales order intake
Customer orders by email, PDF or spreadsheet become sales orders in your ERP, with item codes mapped, prices and stock checked, and a confirmation drafted.
- Typical target
- Order entry time cut by 60–80%, keying errors close to zero
- Data needed
- Sample orders, item master, customer price lists
- Time to pilot
- 4–6 weeks
- How it works
- Orders are read from email, PDF or Excel, customer item codes mapped to yours using mappings learned from past orders, and price and stock checked in the ERP before the order is created.
- What we measure
- Orders entered untouched, entry time per order, and order errors.
- The problem
- Sales and customer service re-key orders for hours, and every typo becomes a wrong shipment.
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Inbox triage & drafting
Shared inboxes are classified, routed to the right person or system and answered in draft, with order status and customer history looked up first.
- Typical target
- 2–4 hours saved per person per day, faster first replies
- Data needed
- Mailbox access, a few hundred past emails and replies
- Time to pilot
- 3–5 weeks
- How it works
- Each email is classified by intent and customer and routed. Drafts are grounded in order status and CRM history. Nothing reaches a customer without approval until a category has earned auto-send on its error rate.
- What we measure
- First response time, the share of drafts sent unchanged, and hours saved per person.
- The problem
- Important emails get buried, response times slip, and the same questions are answered by hand all week.
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Contract & tender review
Contracts, NDAs, framework agreements and tenders are checked against your playbook. Risky or missing clauses are flagged with an explanation and a suggested redline, inside Word.
- Typical target
- About 60% faster review, the same checks on every contract
- Data needed
- Your standard terms and past negotiated contracts
- Time to pilot
- 4–6 weeks
- How it works
- Clauses are extracted and compared with your playbook and fallback positions, and redlines proposed in Word with the reasoning shown. A lawyer or manager still signs off.
- What we measure
- Review time per contract and deviations caught before signature.
- The problem
- Every contract waits for the one person who knows what to look for, or gets signed without a proper read.
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Reporting & month-end
Weekly and monthly management reports pulled from ERP, CRM and spreadsheets, reconciled, and delivered with a plain-language summary of what changed and what needs attention.
- Typical target
- About a day a week saved per analyst, reports ready Monday at 8:00
- Data needed
- Access to source systems and today’s report templates
- Time to pilot
- 3–5 weeks
- How it works
- Scheduled pipelines pull ERP, CRM and spreadsheets into one model, reconciliation checks run before anything is published, and the written summary cites the figures it relies on.
- What we measure
- Hours per report, reconciliation errors, and when the report lands.
- The problem
- A controller spends a day a week copying numbers between spreadsheets, and the report is stale when it’s read.
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HR & policy assistant
An assistant in Teams or Slack answers questions on leave, benefits, travel and procedures from your own policies, always with a source link, and runs onboarding checklists.
- Typical target
- Up to 50% fewer routine HR tickets, faster onboarding
- Data needed
- Employee handbook, policies, onboarding checklists
- Time to pilot
- 3–4 weeks
- How it works
- Retrieval over your policies, with a source link on every answer. Personal data stays in your HR system, and anything it can’t answer goes to HR with the question and context attached.
- What we measure
- Routine ticket volume, answer rate, and time to productivity for new hires.
- The problem
- HR answers the same questions all day, and new hires can’t find anything.
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Customer service agent
A website and email agent answers order status, delivery, product and returns questions around the clock in any EU language, and hands over to a person with the full context.
- Typical target
- 40–60% of enquiries resolved without a person, day and night
- Data needed
- FAQ, product data, access to the order system
- Time to pilot
- 4–6 weeks
- How it works
- An agent with read-only access to orders, deliveries and product data and a strict scope. When it hands over, the person gets a summary of the conversation, not a transcript to read.
- What we measure
- Share resolved without a person, customer satisfaction, and handover rate.
- The problem
- Customers expect instant answers at any hour, and your team can’t grow without hiring.
Back-office lessons.
Things we design around in finance, sales and HR, because they decide whether automation saves time or creates a new kind of work.
Count untouched documents.
98% field accuracy can still mean half your invoices need a human. We report the straight-through rate: the share that goes from inbox to ERP with nobody touching it.
A new IBAN is a red flag.
Changed supplier bank details are the classic invoice fraud. Every change is held for a call-back to a known contact, however confident the extraction is.
E-invoicing is coming anyway.
Under the EU’s VAT in the Digital Age rules, structured e-invoices become the norm for cross-border B2B, and several member states are already there. We build for PDFs and structured formats like Peppol and EN 16931 side by side.
Drafts before auto-send.
Nothing goes to a customer unreviewed on day one. A category earns auto-send only after its drafts have gone out unchanged for long enough to prove it.
Grounded or silent.
Answers come from your ERP, CRM and documents, with the source shown. When the data isn’t there the system says so instead of inventing a plausible reply.
Which task eats your week?
Tell us, and in 30 minutes we’ll show you how much of it can be automated and what a pilot would look like. Or write to hello@aisensus.eu.